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Functions and Facility Hire

 

Functions held on University Grounds


Any function held on University Grounds requires the approval and authorisation of the relevant Campus Facilities Manager prior to the event being held.
 

Staff Functions


A FM153 Staff Function Approval Form (formerly CS53) is required to be completed and submitted to FM Assist at least 30 days prior  for the following staff functions.

1.    All social functions held within University grounds for staff (e.g. staff barbecue)

2.    Any official University function conducted by a Division/School/Unit (e.g. Orientation activity/Conference/Launch).

 

It is imperative that details of high profile guests who will be in attendance is documented on the FM153 Staff Function Approval Form.(formerly CS53)

 

Staff that wish to consume and/or keep alcohol on University premises must seek authorisation from the relevant Campus Facilities Manager. A Limited Licence will normally be required for Division/School/Unit functions where the alcohol is not being provided by a Licensed caterer/business. (Refer: http://www.olgc.sa.gov.au/default.asp?action=limited_licence&menu=liquor )

 

The Application for Limited Licence (Liquor Licencing Act 1997) needs to be submitted with the FM153 Staff Function Approval Form (formerly CS53) to the Campus Facilities Manager for authorisation and forwarded to the Office of  Consumer and Business Services  Commissioner at least 14 days prior to the event.

 

Functions will NOT be sanctioned without the approval of the Campus Facilities Manager and the Office of the Consumer and Business Services  Commissioner (where applicable).  The Limited Licence must be provided to FM Assist/Security before final approval of the Function will be confirmed.

 

Where representatives/sponsors/exhibitors have been invited to attend a function a FM163 University Function - Representative-Sponsors-Exhibitors on University Grounds form (formerly CS63) must also be completed and submitted with the FM153 Staff Function Approval Form.(formerly CS53) It is the responsibility of The Head of School/Unit/Division to certify that a background check has been completed to confirm the Representative/Sponsor/Exhibitor is legitimate and does not conflict in any way or form with the University of South Australia.



 

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Student Functions


Student Groups, Clubs and Societies who wish to hold a function on University grounds are required to complete a FM112 Student Group-Club-Society Function Approval form (formerly CS12) and submit to FM Assist for approval at least 30 days prior to the function..
 

It is imperative that details of high profile guests who will be in attendance is documented on the FM112 Student Group-Club-Society Function Approval form (formerly CS12).

 

Where alcohol is to be consumed a completed Application for Limited Licence (Liquor Licensing Act 1997) (Refer: http://www.olgc.sa.gov.au/default.asp?action=limited_licence&menu=liquor\) must accompany the FM112 Student Group-Club-Society Function Approval form (formerly CS12) and be submitted to FM Assist for authorisation by the relevant Campus Facilities Manager.  Please be aware applications for a Limited Licence must be lodged with the Office of Consumer and Business Services Commissioner at least 14 days prior to the date of the function.  A Limited Licence may not be required for functions where the alcohol is being provided by a Licensed caterer/business.  FM Assist staff will be able to advise.

 

The issue of a Limited Licence by the Office of the Liquor and Gambling Commissioner may stipulate security/crowd control as a requirement.  The Campus Facilities Manager will assess the application and may also deem security/crowd control a necessity.  If Security staff are required this will be arranged by FM Assist and the cost will be borne by the Student group/applicant.

 

Under no circumstances can it be assumed that University of South Australia Security staff can be used or referred to as crowd controllers for planned events/functions.

 

Where Representatives/sponsors/exhibitors have been invited to attend a function a FM156 Representative-Sponsors-Exhibitors on University Grounds form (formerly CS56) must also be completed and submitted with the FM112 Student Group-Club-Society Function Approval form (formerly CS12). It is the responsibility of UniLife to certify that a background check has been completed to confirm the Representative/Sponsor/Exhibitor is legitimate and does not conflict in any way or form with UniLife or the University of South Australia.
 

If you have any questions regarding your function please contact the relevant FM Assist who will assist you with your enquiry.

 

City East campus: Phone 8302 2261


City West campus: Phone 8302 0555


Magill campus: Phone 8302 4055


Mawson Lakes campus: Phone 8302 5055


 

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Use of Barbecue Facilities
 

FM Assist is responsible for the management and bookings for the Barbecue Facilities on each of the University campuses. These facilities are available for use at no cost to:


There is a minimum charge for the use of these facilities to non affiliated student groups and external hirers.
 

If you are a student and wish to book the barbecue facilities you will be required to submit a FM112 Student Group/Club/Society Function Approval form (formerly CS12) to FM Assist via Campus Central for approval. It is recommended the FM112 Student Group/Club/Society Function form (formerly CS12) be submitted at least 1 week prior to the event.
 

Staff who wish to book the barbecue facilities are required to submit a FM153 Staff Function Approval form (formerly CS53) to FM Assist for approval. It is recommended the CS53 Staff Function Approval form be submitted at least 1 week prior to the event.
 

It is imperative that all users have read the Electric Barbecue Usage Agreement and the Food Act 2001 to meet the requirements of the Australian New Zealand Food Standards Code. Please refer to the Department Health website (http://www.dh.sa.gov.au/pehs/food-index.htm).
 

If permission to consume alcohol is required, you must complete the relevant section on either the FM112 (formerly CS12) or FM153 (formerly CS53) and forward to the relevant Campus Facilities Manager. An Application for a Limited Liquor Licence may also be required to be submitted to the Office of the Consumer and Business Services Commissioner at least 14 days prior to the event for approval, you will also need to ensure that you allow the relevant Campus Facilities Manager sufficient time to approve this request. For further information on liquor licencing requirements please refer to the Office of the Consumer and Business Services Commissioner http://www.olgc.sa.gov.au/default.asp?action=limited_licence&menu=liquor ).
 

 If you require further information on the barbecue facilities provided please contact the relevant FM Assist office on:


City East campus: Phone 8302 2261


City West campus: Phone 8302 0555


Magill campus: Phone 8302 4055


Mawson Lakes campus: Phone 8302 5055

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Outdoor Kitchen  - MLKUse of Outdoor Kitchen Facilities

FM Assist is responsible for the management and bookings for the Outdoor Kitchen Facilities located at Mawson Lakes and City East campuses.  These facilities are available for use at no cost to: staff, UniLife affiliated Student Groups/Clubs/Societies and student user groups who have the approval of their Head of School.

There is a minimal charge for the use of these facilities to non- affiliated UniLife Groups/Clubs/Societies and external hirers.

Student Use

Students who wish to book the Outdoor Kitchen facilities will be required to complete a FM-157 Outdoor Kitchen Request form accompanied with the FM-112 Student Group/Club/Society Function Approval form.  Both forms must be submitted to FM Assist (Mawson Lakes or City East) for approval at least 1 week prior to your event.

Staff Use

Staff who wish to book the Outdoor Kitchen facilities will be required to complete a FM-157 Outdoor Kitchen Request form accompanied with the FM-153 Staff Function Approval form.  Both forms must be submitted to FM Assist (Mawson Lakes or City East) for approval at least 1 week prior to your event.

The Outdoor Kitchen Operating instructions will be provided with the keys at the time of use, along with a copy of the Food Act 2001 and the.Information Kit for Charities and Community Groups.

It is imperative that all users have read and understood and will abide by the Food Act 2001, and meet the requirements of the Australian New Zealand Food Standard Code.  Please refer to the Government of SA, Department of Health, Food Safety Index for further information.

If permission to consume alcohol is also required you must also complete the Alcohol Checklist, Page 2 of the FM-112 or FM-153 to determine if you are required to lodge an application for a Limited Liquor Licence.  An Application for a Limited Liquor Licence must have the approval of the relevant Campus Facilities Manager prior to lodgement with the Office of the Consumer and Business Services Commissioner. 

If you require further information on the Outdoor Kitchen Facilities please contact the relevant FM Assist office on:

City East campus:             Phone 8302 2261

Mawson Lakes campus: Phone 8302 5055

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Locker Hire


The Facilities Management Unit via FM Assist provides a Locker Hire service for UniSA Students on each of its campuses. The Locker Hire Period is annually, January to December and lockers are allocated on a first come first served basis.

Students must complete a FM162 Locker Application Form (formerly CS62) and present at Campus Central for payment. The 2008 Locker Hire fee is $5.00 per year with a $15.00 refundable key/combination lock deposit which is to be paid at the time of application.
If you are interested in hiring a Locker please contact FM Assist on:
 

City East campus: Phone 8302 2261


City West campus: Phone 8302 0555


Magill campus: Phone 8302 4055


Mawson Lakes campus: Phone 8302 5055
 

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Sports Centres


The University of South Australia has an excellent range of sporting facilities available at  Magill, Mawson Lakes and City East campuses. Please click on the campus name to find out more about each sporting facility.


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