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Working Safely at UniSA

To enter University grounds as a Contractor you must complete the following steps.

Step 1. Enter Contractor Details
*First Name:
*Last Name:
*Company:
*Position Title:
*Mailing Address:
*Email Address:
*Phone Number:
White Card Number:

Once you have filled in the form, move to step 2.  All fields marked with * are required.
Step 2. Working safely at UniSA - Program for Contractors

Prior to the commencement of work on any University campus or building, all contractors and sub contractors must successfully complete UniSA's Online Program for Contractors; 'Working Safely at UniSA'. The completion of the online program is mandatory, and access will not be provided prior to the completion of this program.

The online program, 'Working Safely at UniSA' will take approximately 30 minutes to complete and has been developed to enhance the suite of products and programs already available to contractors working on UniSA premises.

Queries relating to 'Working Safely at UniSA' can be directed to your Contract Supervisor or by contacting the Facilities Management Unit on 8302 1646 or via email to: WorkingSafely@Unisa

If you have not completed the online program 'Working Safely at UniSA' you will not be provided with a Contractor ID Card and will not have access to the site.

Click Here to Start

The full manual can also be viewed here. Please note that you will still have to complete the following steps to complete your induction.

Disclaimer
The University of South Australia has prepared the program; 'Working Safely at UniSA' in order to assist Contractors and their employees to work safely on University grounds and abide by WHS legislation and UniSA policies and procedures relating to people, property and the environment.

UniSA policies and procedures identified in this program are subject to change and as such the contractor is responsible for ensuring adherence to current protocols which are available online. Whilst every effort is made to explain the local site rules and legal obligations of Contractors and their employees working at the University, responsibility to understand and observe relevant legislation remains with the Contractor at all times.

Further information about legal requirements can be obtained from SafeWork SA, and the Environmental Protection Authority (EPA), and may also be found on the world-wide-web.


Step 2a. Section 1 - About UniSA

The University

UniSA is committed to educating professionals; creating and applying knowledge; engaging our communities; maintaining cultural diversity amongst its staff and students; and providing equitable access to education for greater numbers of people. In this way, UniSA continues to build on the long-standing traditions of its antecedent institutions. UniSA was founded on 1 January 1991 through the amalgamation of the South Australian Institute of Technology and the Magill, Salisbury and Underdale campuses of the South Australian College of Advanced Education. Since then, it has quickly earned a reputation as a national leader in collaborative research, has been recognised nationally for innovation in teaching and has South Australia's largest intake of international students. The Vice Chancellor as the principal responsible officer of the University of South Australia recognises that Work Health &Safety and Injury Management rank equally with all other operational considerations at UniSA.

The University is committed to maintaining a position of excellence in Work Health & Safety and Injury Management and aims to be seen as a resilient organisation that manages WHS&IM issues as an integral part of its business so that staff, students, contractors, visitors and suppliers are able to maximise their contribution with minimal risk to themselves and others.

This program has been developed to provide relevant information to contractors to ensure compliance to:
•     WHS Act 2012 (SA) and Regulations
•     UniSA WHS&IM Policy
•     Relevant Codes of Practice, Australian Standards and Statutory requirements
•     WHS Contractor Management Procedure

Information is available on the University website providing detailed information relating to WHS&IM and Contractor Management documentation. Relevant documentation will also be made available in hard copy format during contractual negotiations, construction start-up meetings and or as part of a formal induction process depending on the needs of stakeholder groups.



Facilities Management Unit

The Facilities Management Unit forms part of the Finance and Resource Portfolio and is one of the largest Administrative Units in the University comprising approximately 110 staff and 5 main service groups. These groups consist of:

Campus Operations Group (COG)

The Campus Operations Group provides a wide range of quality, customer-focused services to staff, students and the wider community.UniSA Hawke Building

Services include:
•     Security services
•     Audio visual and Room bookings
•     Cleaning and Waste Management
•     Food and Beverage Services
•     ID Cards and Petty Cash
•     Justice of the Peace
•     Mail and Courier Services
•     Grounds maintenance
•     Transport and Parking

Capital Development Group (CDG)

The Capital Development Group has responsibility for aligning the physical environment to UniSA´s service delivery objectives. As such, CDG manages major and minor capital development including the construction of new buildings and a variety of both large and small refurbishment projects.

Projects are guided by the development and maintenance of Campus Master Plans managed by a mix of Senior Project Managers, Project Managers, and Project Officers that have a range of campus and or project based responsibilities on University Campuses. Senior Project Managers and Project Managers are assigned responsibility for oversight and co-ordination of planning and capital development activities for particular campuses (including Regional Engagement Facilities at Whyalla and Mt Gambier).

Maintenance & Technical Services (MTS)
The Maintenance and Technical Services team is responsible for routine maintenance, statutory maintenance, legislative compliance and capital renewal of the University's entire built asset portfolio. MTS has a range of staff specialising in Engineering and Building works, Contract Management, Compliance and Environmental Management providing strategic and operational support for planning and delivery of programmed maintenance projects on all campuses. A MTS team member is also situated at each metropolitan campus, with the responsibility of ensuring that Mechanical and Electrical plant and systems operate in accordance with regulations and meeting customer needs to UniSA standards.
Business Services Group (BSG)

The Business Services Group manages the Human Resources, WHS&IM (including Contractor Management), Risk Management and Business Operations of the Facilities Management Unit to ensure the effective monitoring and evaluation of Unit performance. This includes processes surrounding Contractor Management., internal and external audits, business reporting and systems management.

Commercial Services

Commercial Services manages contracts with commercial service providers (e.g. Campus bookshops, cafeterias etc) to ensure optimal and continuous service provision for the University. It also manages leasing and property related matters, including tenancy agreements, disposal and acquisition of assets, and the University's printing arm, Document Services.

Information Strategy and Technology Services

The University is committed to the provision of high quality information technology services and facilities to its students and staff to assist in the conduct of academic, research and administrative activities consistent with the University´s mission and statement of strategic intent. The application of new and emerging technologies has emerged as a key strength of the University and IT is being enthusiastically embraced by staff and students.

The University is committed to providing highly available, functional, robust systems to support both corporate administration and learning and teaching activities. It is also a key requirement to maximise the effective use of the information these University systems contain.

Information Strategy and Technology Services (ISTS), is incorporated under the Finance and Resources Portfolio. Its primary strategic and operational responsibility for the provision of the University´s considerable IT infrastructure and services has approximately 95 staff in 9 key areas.

These environments form a vital part of the University´s core business activities and hence are required to be operational as closely to 24 hours per day 365 days per year as possible.

The range of services provided by ISTS includes:

•     Management of core information technology services such as data networks, telephone systems, e-mail, and access to the internet
•     Computing access points for students in the form of computer pools, barns and walk ups
•     A range of "help" services to assist students and staff to make best use of the University´s IT environment
•     Policies, procedures and guidelines for the use of information technology within the university
•     Development and implementation of appropriate information systems security and disaster recovery plans
•     Provision of timely and relevant information to support management decision making and to meet statutory requirements
•     Technical management of the computer systems which facilitate the University's core administrative processes, including the student information system, the human resource system and the finance system.

  I have read and understood the information provided above. Please note this needs to be checked to continue to the next step and complete Working Safely at UniSA.


Step 2b. Section 2 - Arrival on Campus

Getting Started

Prior to the commencement of work on any University campus or building, all contractors and sub contractors must successfully complete UniSA's Online Program for Contractors; 'Working Safely at UniSA'. The completion of the online program is mandatory, and access will not be provided prior to the completion of this program. It is an expectation that the program 'Working Safely at UniSA' is completed in advance of the work commencement date. In the circumstances where completion of the online program has not been completed in advance and/or the contractor has had a difficulty in accessing the online program, the Security Staff can make available access to a PC to enable the completion of the program.

Arrival on Site
When arriving on University grounds the contractor must report to the FM Assist office. Security Staff will review the Contractor ID System to confirm that the 'Working Safely at UniSA' has been completed. A Contractor ID Card will be issued upon confirmation of the completion of the program and sighting photo ID. A valid driver's licence is the preferred form of identification.

Prior to any work being carried out on campus, the Contractor Supervisor must ensure that the Contractor is aware of all risks and hazards relevant to the worksite and associated tasks. This information is provided as part of the project documentation and is also incorporated into the induction process and or project start-up meeting by the Contractor Supervisor where appropriate.

Onsite Management
On each visit to University campuses or buildings, contractors are required to:
•     Report to the FM Assist Office and present the Contractor ID Card.
•     'Sign in' prior to the commencement of works.
•     Display the Contractor ID Card at ALL times whilst on University property and present the Contractor ID Card to security or University personnel on demand.
•     Ensure the site area is secure at the end of each day and 'sign out' at the FM Assist Office.

Security Services on campus

Security Services is a part of the Campus Operations Group within the Facilities Management Unit. Security Services plays a very important role University wide, helping to provide a safe and secure environment for the University community and protection of University assets. Security Services operate over 24 hour period, seven days per week and Contractors shall follow any reasonable direction from Security Services staff.

Vehicle Access to Site

The Contractor must contact the Contract Supervisor to establish which entrance may be used by the Contractor and their representatives for vehicle access and/or deliveries. Suitable drawings will be made available to the contractor as part of the project documentation.

Car Parking and Use of Vehicles on University Grounds

There is no parking for Contractor's vehicles or their representatives is available on site. The Contractor shall make separate arrangements in respect to this matter.

Contractors and their personnel must observe all parking, road markings, directional and control signage within University grounds. Pedestrians always have right of way and specified speed limits on University grounds must be strictly obeyed at all times.

Parking infringement notices will be issued upon any vehicles parked illegally within University grounds by the nominated parking inspectors. Fines will not be waived in such circumstances.

Vehicles delivering materials and tools to the work site, and displaying a current parking permit, may park in allocated loading zones. These are not intended for all-day parking, with a general provision of 30 minutes maximum stay. Vehicles failing to display a current parking permit, or parked in an incorrect area, will receive a parking infringement notice.

Parking or driving across footpaths and grassed or landscaped areas is prohibited. In instances where the nature of work makes essential to locate a vehicle on landscaped areas the following steps shall apply:
•     The Contractor shall notify the Contract Supervisor of specified works within five (5) working days.
•     The Campus Facilities Manager or nominated representative shall advise the Contract Supervisor and or Contractor of approved pathway and location for parking.

  I have read and understood the information provided above. This box needs to be checked to continue to the next step and complete Working Safely at UniSA.


Step 2c. Section 3 - Contractor Management

Contractor Management

The University is committed to providing and maintaining a safe and healthy environment for staff, students, contractors and visitors, and to the continuous improvement of injury prevention and injury management programs. This commitment is in accordance with the provisions of the WHS Act (SA) (2012), the Workers' Rehabilitation and Compensation Act (1986) and Regulations (2010), and the WorkCover SA Code of Conduct for Self Insured Employers (2014). This includes a specific WHS Contractor Management Procedure that encompasses formal evaluation of all contractors used by the University and subsequent site observations to track WHS performance of contractors working on site.

In addition to the Contractor Management Procedure and Contractor Registration process, the online program 'Working Safely at UniSA' provides detailed information outlining the requirements of health and safety for contractors working on UniSA premises.

The intent is to minimise risks to health and safety of Contractors and the University community from any activities undertaken by contractors engaged to perform works on behalf of the University.

This is achieved through the systematic approach to contractor management by controlling risks associated with contractor's works through:

•     The design and implementation of systems of work that are safe
•     Undertaking hazard identification and risk control activities
•     Providing proper and safe equipment and substances
•     Providing adequate instruction, training and supervision

The Contractor must identify specific areas of construction, demolition and other potentially hazardous operations where safety equipment must be used and/or personal protective clothing must be worn. Permission must be obtained from the Contract Supervisor prior to the commencement of works as specified in the Uni WHS Contractor Management Procedure.

Completion of a Contractor's Permit to Work must be authorised and includes but is not restricted to the following processes:

•     Fire services isolation
•     Working in confined spaces
•     Disconnection of services, water, gas and electrical and services
•     Fume cupboard clearance
•     Hot work
•     Roof access
•     Communications
•     PC2 and PC3 biohazard laboratories

Authorised personnel must be trained in all the relevant procedures.

As part of this process, the Contractor is also required to:
•     produce a copy of their Safety Policy including all safe systems of work statements, as required.
•     Provide copies of relevant experience, insurance coverage, WorkCover and licence information and participate in annual reviews as required.
•     be responsible for payment of any consequential costs e.g. extension of time or rework incurred that results from the adoption of unsafe work practices or the use of unsafe plant or equipment to those persons / organisations affected by such works.
•     provide and maintain an adequate number of fire extinguishers of the correct type for all work sites. Refer AS2444 Portable fire extinguishers and fire blankets – Selection and location.
•     be responsible for providing first aid for his or her employees.

University Security staff are trained in first aid and may provide assistance during an emergency. In other cases of emergency, including a building evacuation practice drill, the Contractor will accept direction from designated University personnel.

The Contractor must identify specific areas of constructions, demolition and other potentially hazardous operations where safety equipment must be used and/or personal protective clothing must be worn.
Permission must be obtained from the Contract Supervisor prior to the commencement of works as specified in the UniSA WHS Contractor Management Procedure.


Definitions
Contractor - a person, organisation, their employees or a nominated representative engaged to carry out work for the University in a contract for service arrangement. For definition of levels of contractor see (hyperlink) contractor & consultant.

Contract for Service - is likely to apply where the nature of the engagement involves a profession or trade, the contractor has the power to recruit and dismiss their employees, the contractor provides plant, equipment and materials to complete the work, the contractor has the right to have another person perform the work, the University does not have direct supervision over the person performing the work, the University does not have responsibility for deducting income tax from any payments.

Contract Supervisor - the person nominated to administer and supervise the contract (University staff, usually line manager).

Roles and Responsibilities

Contract Supervisors are responsible for:
•     having some knowledge of work health and safety as it applies to the work being undertaken and have appropriate training for this procedure
•     the implementation of this procedure in their area of responsibility and accountability
•     ensuring the induction of the contractor or the contractor's nominated representative(s) in accordance with the WHS Induction procedure informing contractors of site specific hazards and ensuring the contractor implements measures to minimise risk to University staff and students.
•     the conduct of site observations using the Contractor Site Observation Checklist for the purpose of ensuring conformance to health and safety requirements and the site safety management plan.
•     communicating with relevant Line Managers when the work may impact the health and safety of staff or students.
•     reviewing the risk assessments and health and safety plan developed by the Contractor prior to work commencing and ensuring that appropriate risk control measures are implemented on commencement of the contract works.
•     working with the Contractor to ensure that specified safety systems and risk control measures are implemented for the duration of the contract works.
•     verification that a contractors electrical items have been tested (contractors may not necessarily tag their electrical equipment).

University staff are responsible for:
•     not placing themselves or others at risk of injury.
•     reporting work methods of contractors that place University staff at risk to the relevant contract supervisor or Campus Facilities Manager.

Contractors are responsible for:
•     not placing themselves or others at risk of injury.
•     working in accordance with relevant University WHS procedures.
•     providing WHS information upon the University's request that is relevant to the contract.
•     developing site safety management plans or site-specific procedures relevant to site hazards and work activities at the site.
•     conformance to project risk assessments and health and safety plans.
•     completing the Contractor Permit to Work in accordance with this procedure.
•     ensuring all of the Contractors employees and subcontractors who will be directly involved in the contract works have participated in the online program ‘Working Safely at UniSA' and received additional information as part of the project documentation or start-up workshop prior to the commencement of any work.
•     only completing work that they are suitably licensed/certified to perform in line with relevant legislation.

Contractor's Responsibilities
The Contractor must, so far as is reasonably practicable, provide and maintain a working environment in which people are not exposed to hazards in the University environment. In particular, contractors must:
•     ensure their own safety
•     provide a workplace and safe system of work so that, as far as practicable, employees, staff or students are not exposed to hazards
•     provide employees with information, instruction, training and supervision to enable them to work in a safe manner
•     consult and cooperate with their health and safety representatives in matters related to safety and health in the workplace
•     provide appropriate protective clothing and equipment as required by particular types of work and/or work carried out in particular locations or conditions
•     practice good site housekeeping to minimise the risk of avoidable accidents
•     immediately correct any hazard that they are aware of, or if unable to do so, contact the relevant Contract Supervisor during normal working hours, or Security Services after hours
•     immediately contact emergency services for incidents that are considered serious and or life threatening and report any such emergencies to Security Services as a matter of priority
•     report any WHS incidents on site to the Contract Supervisor and provide relevant documentation to identify details and actions of incident
•     report any serious and or life threatening incidents to the appropriate authorities i.e. SafeWork SA and advise Security Services and the nominated Contract Supervisor of details.
•    Ensure that all work is completed by a suitable licensed/certified professional in accordance with relevant legislation.

Contractors must instruct their employees regarding Work Health & Safety matters and ensure appropriate measures are undertaken to induct staff i.e. information, education and training. The Contractor must also ensure employees are familiar with their own safety plan and UniSA WHS&IM Policy and Procedures.

The Contract Supervisor may at any time request copies of such records to ensure compliance with WHS legislation. Copies of Site Meeting minutes shall also be forwarded to the Contract Supervisor providing evidence of WHS related matters.

UniSA may upon request review information relating to the Contractors WHS systems of work. This information may consist of any of the following:
•     Site Safety Plan
•     Safe Work Procedures
•     Certificates for Plant
•     Certificate of Operations
•     Licences i.e. Hot Work, Confined Space
•     Hazard Management Procedures
•     Reporting incidents to UniSA
•     Compliance with Environmental Protection Agency (EPA) Code of Practice
•     Site Safety Inspection for Construction Schedule
•     Training Records

Any such requests for information shall form part of the internal audit and evaluation program undertaken by University stakeholders relating to contractor management and legislative compliance.

Participation in WHS Initiatives
Contractors will still be required to participate in a range of other forums designed to provide further WHS project /program specific information. This includes but is not restricted to WHS procedures such as:
•     Contractor Management
•     Confined spaces
•     Construction Start-Up Workshops
•     Site Tours
•     Contractor Induction packages as part of the induction or construction start-up process.

Supervision
The Contractor must provide adequate supervision to workers to the satisfaction of UniSA. Directions and explanations given by the Principal Consultant to the Principal Contractor shall be deemed to have been given to sub-contractors and their personnel.

Continued Occupation
The Contractor is advised that UniSA or persons authorised by the University will continue in possession and occupation of the whole of the existing building and areas adjacent to the site. The Contractor shall allow for liaison with occupants and coordinate their activities in such a manner as to minimise disruption to normal operations of the building's occupants.

If a situation arises where work of a disruptive or noisy nature disturbs normal activities, this work will be stopped immediately at no cost to the University.

Compliance may result in (but not be restricted to) noisy or disruptive activities until a more suitable time and taking steps to minimise the effects of future noisy and/or disruptive activities.

Safety Inspections / Breaches
UniSA treats instances of safety negligence very seriously. Failure to wear protective clothing or safety equipment when it is necessary is an example of safety negligence. Another example is the incorrect use or handling of hazardous materials.

The Contractor as an employer has a duty of care to provide and maintain a safe workplace for their employees, University staff and students and consequently has a responsibility to conduct workplace inspections on a regular basis. The Contractor shall make available copies of health and safety inspection reports when requested by the Contract Supervisor.
Contractors are advised that the Contract Supervisor(s), nominated representative or UniSA WHS Officer shall carry out periodic inspections covering all aspects of safety, on UniSA premises. These inspections form part of the WHS Contractor Management procedure. The Contractors Safety Officer shall also accompany the UniSA inspection during this process.

Contract Supervisors or their nominated representative shall conduct random WHS observations of contractor conformance to WHS site safety plans or permit to work conditions using the Contractor Site Observation Checklist. Non-conformances relating to WHS will be recorded and conveyed to the contractor for rectification and used as part of the review process for contractor performance.

UniSA staff who identify that a Contractor or the contractor's employees are operating in an unsafe manner, are responsible for reporting the unsafe practice to the relevant Contract Supervisor, Campus Facilities Manager or nominated representative immediately advising them of the unsafe practice being undertaken.

Contractors shall take immediate remedial action on any safety hazard, defect or any other issue associated with WHS matters identified during such inspections.

Contractors shall comply with any written instructions issued by the Contract Supervisor relating to Work Health & Safety.

If repeat incidents are observed, the Contractor may be instructed to cease work until the situation has been rectified and the work site and/or operational procedures are deemed safe.

Interruption or Isolation of Services
To ensure minimal impact on stakeholder groups, the Contractor and Contract Supervisor are required to confirm that service isolations for services such as electricity, water, gas, telephone or data have been arranged and that individuals or areas affected have been advised within five (5) working days of intended works.

This excludes Mawson Lakes campus where ten (10) working days notice is required due to significant infrastructure complexities.

Information regarding the service isolation should be provided to the Contract Supervisor describing the nature of the work to be done, the time and the expected duration of the shutdown. All interruptions shall be kept to an absolute minimum and only at such times as has been agreed by the Contract Supervisor.

Should services be shut down accidentally, the Contractor must advise the Contract Supervisor and Security Services immediately.

Isolation of Fire & Security Alarms

It is the Contractors responsibility to contact the University of South Australia's Security Services to arrange for the isolation of fire and smoke detectors and security alarms to prevent false alarms.
No welding or other heat or dust producing work is to be carried out in any internal area before the fire alarm detectors are isolated. It is a requirement of all such works that a Contractor's Permit to Work be completed indicating any/all Hot Work activities.

Failure to comply with this requirement may result in a false alarm calling out the South Australian Metropolitan Fire Service (SAMFS) and the relevant Service Provider, the cost of which will be invoiced to the Contractor.

Security Services and the Contract Supervisor shall be notified of modifications to the hydrant system requiring interruption to the fire water supply not less than five (5) working days prior to the modification work taking place.

Further information relating to emergency evacuation procedures can be found on the Facilities Management Unit website:
http://unisa.edu.au/facilities/security/evacuations.asp

Isolation of Fume Cupboards
Fume cupboards or chemical store ventilation may only be isolated by prior arrangement with the Campus Facilities Manager or nominated representative. Fume extraction fans must not be isolated before all affected laboratory fume hoods are tagged / locked out to prevent their use. The Contract Supervisor and Contractor(s) must personally confirm that they are about to start work on a fume hood system. The Contract Supervisor will advise if standard operating procedures for Roof Access apply to specified works. Reference should also be made to the Facilities Management Unit Roof Access Procedure SOP-FM-063 available by clicking on the following link:

http://www.unisa.edu.au/facilities/contractors/contractor_consultant.asp
UniSA Security Signage
Contacting Security Services in an Emergency
Each campus has a number of strategically placed security call points and direct-link security phones that connect straight to the duty Security Officer. These call points/phones are distinguishable by use of reflex blue security signage as determined in the UniSA Campus Signage Manual.

When contacting Security in an emergency the following information must be provided:
•     Location of emergency, i.e. building, floor, room number
•     Type of emergency, and
•     Your name and extension or telephone number, if requested.

Reporting incidents
Any accident or injury that results in lost time by the Contractor's employee shall be reported immediately to the Contract Supervisor. This shall be followed up with a full written report detailing the incident, actions taken and recommendations to avoid a re-occurrence. Contractors may use their own documentation to manage the reporting of incidents however an authorised employee of the University will be required to log the details of the incident via the University's online WHS & IM Hazard and Incident Reporting Investigation System within 12 hours of the incident occurrence.


Barricades and Fencing
Isolation of all works is imperative to ensure the safety of persons on campus. Isolation shall be in the form of an appropriate physical barrier, including signage to suit specified works and or as directed by the Contract Supervisor.

Contractors must supply and erect any necessary barricades and fencing including signage appropriate to the work they are undertaking. Particular care must be taken to check and secure the barricades and fences whenever contractors leave the work area. This may include providing temporary lighting on the site, if deemed necessary by the Contractor or if directed by the Contract Supervisor.

Cleaning
The Contractor shall maintain a clean site throughout the contract period and ensure that the site is cleared of all rubbish, refuse and completed materials at the end of each day.

On completion of the contracted works, the Contractor is required to clean and clear away from the site all debris, rubbish, surplus building materials etc to the satisfaction of the Contract Supervisor and to leave the site in a condition suitable for occupation. Should the University need to arrange additional cleaning to satisfy the requirements of this clause, the Contractor will be invoiced

Waste Management
The disposal of waste on University grounds is expressly forbidden.

University rubbish bins must not be used for the disposal of construction and demolition waste.

The University has a strong commitment to Environmental Sustainability and encourages all contractors and employees to identify waste minimisation options at the start of each job by:
•     Working out costs and savings involved in minimising waste
•     Avoiding over-ordering of materials
•     Ensuring that subcontractors are aware of their responsibilities with regard to waste disposal
•     Recycling materials where possible
•     Purchasing materials with minimum packaging, or ask suppliers to accept their packaging back.

There are many opportunities for waste reduction and contractors should encourage their employees to adopt a team approach to this and to raise awareness as much as possible.

Reference should also be made to the UniSA EPA licence which can be accessed by clicking on the following link: http://w3.unisa.edu.au/facilities/contractors/EPAlicence1028-UniSA.pdf

Bins and Skips
The contractor is responsible for the supply and removal of bins/skips used specifically for the removal of debris and materials associated with all works. A suitable location shall be coordinated with the Contract Supervisor at the relevant campus. Bins shall not restrict traffic in carriage ways and must be illuminated at night.

Debris must not be stored within stairs, passage ways or exits. All debris shall be removed from the site and placed in bins/skips. The Contractor is to ensure the site is kept clean and tidy and bins are emptied on a regular basis.

An industrial rubbish skip is required on most work sites. However, these skips should only be used for materials that cannot be recycled. Skips must have a lid in place when they re not being used, to prevent the rubbish from being blown away and to minimise any rainwater accumulating in the bin.

Sanitary Provisions
The Contractor shall have shared access to toilets on the campus on which the works are being undertaken. The Contractor shall note these toilets will continue to be used by the wider University community. Consequently, the Contractor shall be responsible for using and maintaining these toilets in an appropriate and clean manner.


Publicity & Advertising
Publicity, construction signboards and advertising by the Contractor or subcontractors in relation to the contracted works is not permitted without prior approval from the Contract Supervisor. Information, publication, documentation or articles for publication in any media relating to the work under contract is also not permitted without prior approval from the Contract Supervisor.

Smoke-Free Work Environment
UniSA operates in a Smoke-Free environment.No Smoking SignThe sale or advertisement of tobacco products is prohibited in and on University premises.

From 30th March 2014, The University prohibits smoking in and on University premises.

This prohibition applies to all University staff, contractors, visitors, clients, students and any other people entering or using University work areas, vehicles or facilities.


Inappropriate Language and Harassing Behaviour
Inappropriate language and harassing behaviour of any nature is unacceptable and will not be condoned on campus. Offensive behaviour and/or language includes all behaviour that reinforces inappropriate, demeaning or discriminatory attitudes or assumptions about persons based on race, sex, sexual orientation, transgender status, marital status or disability.

Equal Opportunity
The Contractor must ensure that the conduct of their employees and or subcontractors during the Contracted Works does not compromise or infringe the rights of the University's staff and students in accordance with the Equal Opportunity Act 1984, and its amendments to the University's Sexual Harassment Policy and Grievances Procedure which are available by clicking on the following link:

http://www.unisa.edu.au/policies/policies/corporate/C02.asp

Ethical Standards
Contractors are required to note that it is the expectation of the University that its relationship with the Contractor is based on, among other things, ethical standards that are above reproach.

It is expected that any Contractor conducting business with UniSA would also share and promote similar standards for mutual benefit. A copy of the University's Code of Ethical Conduct is available from the UniSA website:

http://www.unisa.edu.au/policies/codes/ethics/ethics.asp

In the event of any evidence being presented that ethical standards have been compromised, the university reserves the right to take all necessary action, including legal, to sever existing arrangements with the Contractor concerned.

Equity and prior or existing relations
Contractors and or Consultants are selected for works using the Contractors Register that is based on the UniSA pre-qualification for contractors and consultants. The University reserves the right to select service providers from this list or seek alternative service providers should the need arise.

It is the responsibility of UniSA staff and contractors to highlight any prior or existing personal or professional relationships between University staff and their organisation as part of the pre-qualification process and or during negotiations for works.

UniSA's Sustainability Commitment

UniSA's commitment to sustainability is endorsed in the Vision, Mission and Values:

"UniSA contributes to environmentally, economically, socially and culturally sustainable development, and we aim to reduce our own environmental impact."

When addressing environmental issues UniSA aims to lead and act as an example to the community and with the right tools, collaboration and commitment, the University will meet its environmental goals. A number of projects and initiatives undertaken by the Facilities Management Unit and Information Strategy Technology Services have already demonstrated a commitment to environmental sustainability. The UniSA Facilities Management Unit has also developed an Environmental Management Plan that addresses a range of strategies on the environmental themes of Energy and Climate Change, A Sustainable Water Supply, Waste to Resources and Ecological Systems. Information Strategy Technology Services has implemented Green IT initiatives to support UniSA Sustainability commitment. UniSA also has expectation for all consultants and contractors involved in project and programs and further information is available in the UniSA Design and Construction Guidelines.

Each individual has a duty of care towards the environment, which entails due diligence. Due diligence means that employers and employees alike need to:

•     Take all reasonable steps to prevent pollution and protect the environment
•     Show that everything that could have been done to prevent an incident from happening, has been done
•     Ensure that all necessary pollution control measures are in place and are regularly checked and maintained to minimise the risk of an environmental incident.

Individuals and Corporations may be fined or imprisoned for up to seven (7) years, for seriously polluting the environment.
Smaller incidents of environmental pollution can incur fines and or penalties by littering or accidentally polluting the environment. In these instances, ignorance is not considered to be an excuse.
Contractors working on University grounds are required to comply with all legislative requirements in this area.

  I have read and understood the information provided above. This box needs to be checked to continue to the next step and complete Working Safely at UniSA.


Step 2d. Section 4 - Restricted Areas

Restricted Areas


The Contractor shall advise the Contact Supervisor of entry requirements to a restricted area no less than five (5) working days prior to commencement of intended works. Restricted areas may include but are not restricted to:

• PC2 and PC3 biohazard laboratories
• Chemical stores
• Radiation stores
• Biohazard rooms
• Microwave dishes – Non-ionising radiation risk
• High Voltage substations
• Roof access

Contractors or their employees must not enter a restricted area without permission from the Contract supervisor, Campus Facilities Manager and or Senior Staff member responsible for that area. Before work proceeds in a restricted area, the relevant UniSA personnel will provide specialist advice on requirements for entry and work procedures e.g. School Safety Manual or Rules of Entry etc.

It is imperative that standard operating procedures are followed by Contractors requiring roof access and or are working in close proximity to microwave dishes.

Information Strategy Technology Services (ISTS) or the Contract Supervisor will provide copies of the standard operating procedures for works on a project-by project basis. The location of said microwave dishes will also be provided if relevant to the project.

The contractor must obtain written permission prior to accessing any high voltage sub-station and shall abide by the following criteria:

• Obtain a Contractors permit to Work from the Contract Supervisor
• Regulations under the Electricity Act 1996
• AS3000 Wiring Rules
• Relevant sections of the current WHS Regulations regarding electrical safety and energised electrical Work
• Electrical Workers and Contractors Licensing Act, 1965
• Office of the Technical Regulator, Government of South Australia

All electrical work completed by a Contractor shall have an 'Electrical Certificate of Compliance' completed and forwarded to the Contract Supervisor. Also refer to the Facilities Management Unit Electrical Certificate of Compliance Protocol PRT-FM-004 which provides guidance on compliance with relevant State Legislation concerning Electrical Certificates of Compliance (ECOC). Regulations called up under various Acts are mandatory and must be followed where applicable.

Roof Access

UniSA has developed a Roof Access procedure SOP-FM-026 to ensure all UniSA Staff and Contractors comply with appropriate Work Health & Safety Regulations and safe work methods when undertaking a range of works located in/on UniSA roof spaces.

The purpose of this procedure is to outline the responsibilities of staff and contractors when entering roof space and or working at heights and the approval process required to access this space with a particular emphasis on Building R, Mawson Lakes campus. This procedure is available by clicking on the following link: http://www.unisa.edu.au/facilities/procedures/SOP-FM-063 Roof Access Procedure.pdf

Reference should also be made to:

• Relevant sections of the current WHS Regulations regarding falls

• AS/NZ 1891.4:2000 Industrial fall-arrest systems and devices - Selection, use and maintenance

• Working at Heights, Government of South Australia, SafeWork SA

• Safe Work at Heights: Evaporative Air Conditioning Systems

• UniSA WHS Contractor Management Procedure

• UniSA Contractors Permit to Work WHS27

Data Centre Access

Information Strategy Technology Services (ISTS) is responsible for Data Centre operations on University campuses. Two such data centres located at Mawson Lakes and City West campuses incorporate the use of a Very Early Smoke Detection Apparatus (VESDA) environment.

VESDA is a combination of very sensitive smoke detection units, multi-stage warning system, automated FM200 Gas release fire suppression system with a direct link to the Metropolitan Fire Service. This product will have a high impact on the health of persons entering the space should the product be released. Persons exposed to this product are likely to lose consciousness and pressurisation may damage your ears.

Prior to entry to the Data Centre, it is a prerequisite that all contractors entering this restricted space participate in a mandatory induction program relating to VESDA. The Contractor must also agree and sign the Access Policy which will be provided by the nominated ISTS Contract Supervisor prior to entry.

On completion of the VESDA induction process, the nominated contractor will be added to the access list used by Security Services. Only those nominated contractors on the VESDA access list will be provided entry to the Data Centre.

Contractor’s must still follow normal UniSA protocol and report to the FM Assist office, to present the Contractor ID Card and sign in when arriving to undertake work on campus. The contractor is also solely responsible for advising Security Services of isolation requirements should isolation of fire panels be required.

Contractors working in the Data Centre must sign the 'Entry Log' prior to entry and ensure that Standard Operating Procedures are adhered to at all times. The contractor must also sign the 'Entry Log' on completion of work and return passes, card and keys to Security Services prior to leaving campus.

Contractors undertaking work that may produce smoke or dust must indicate this to the responsible person in advance, as this will be a consideration in relation to the timing of works. Use of uninterrupted power supply (UPS) for machine tools is not accepted.

Mawson Lakes Tunnel

The Mawson Lakes tunnel has been defined as a Restricted Area as part of the formal audit and risk assessment process undertaken by UniSA. It should be noted however that this assessment may differ depending on the nature of works being undertaken that may affect the atmospheric conditions of the environment in which the contractor is working. A risk assessment must be completed prior to entry and adherence to the Restricted Access Protocol PRT-FM-024 is a requirement for entry to the Mawson Lakes tunnel.

All persons entering the Mawson Lakes tunnel must sign in using the Confined Space log-book located in the Security Services office and identify the expected duration of works to be undertaken.

On completion of task/activity and prior to leaving the campus, all persons must sign out using the Confined Space logbook prior to leaving the campus.

It is a requirement that a high powered two-way radio system be utilised in the tunnel area as the frequency within the tunnel minimizes the use of such equipment. Phones are also located in some areas of the Mawson Lakes tunnel and should the phone ring, it is expected that the person in attendance will answer the phone.

  I have read and understood the information provided above. This box needs to be checked to continue to the next step and complete Working Safely at UniSA.


Step 2e. Section 5 - Hazard Management

Hazard Management


Asbestos Management

Copies of the Asbestos Register for each campus are located in the Security Services office with electronic copies of the registers and Asbestos Management Policy available on the UniSA website: http://www.unisa.edu.au/facilities/contractors/asbestosregister.asp

Specifically, reference should be made to the UniSA procedure for Using Asbestos Registers SOP-FM-023 which outlines the process required by all staff and contractors working in areas where they may be subject to contact with asbestos containing materials as part of capital works, maintenance and/or engineering programs across UniSA campuses.

This procedure has been developed to provide staff and contractors with appropriate information relating to the use of Asbestos Registers and subsequent compliance with legislation noted in the South Australia under the WHS Act (SA) (2012) and Chapter 8 - Asbestos Work Health & Safety Regulations 2012.

In addition, Contract Supervisors will also provide documentation for all projects that have been identified as containing known asbestos products. This package of information may form part of the induction process or project start-up meeting as appropriate.

Use of Hazardous Chemicals

The use of any chemicals for work carried out on or around University grounds must be approved by the Contract Supervisor prior to commencement.

Current Material Safety Data Sheets (MSDS) for all hazardous chemicals used on campus must be present at all times and stored in a manner which ensure that they are readily available to workers and for use in the event of an emergency.

All chemicals shall be used in accordance with relevant sections of the current WHS Regulations regarding hazardous substances and chemicals.

Use of Hazardous Materials

The Contractor must submit a current Material Safety Data Sheet (MSDS) for each hazardous substance that is to be brought onto University grounds, and maintain a copy at the worksite.

All hazardous material brought onto University grounds must be clearly labelled, and safe handling and storage instructions as outlined on the product labels must be complied with at all times.

Chemicals must be stored in reliable, tightly sealed containers and must be stored indoors on an impervious floor with enough bunding to contain any spill. If chemical storage is short term, the Contract Supervisor or Security Services must be contacted for approval of outdoor storage.

Clean-up materials must be provided in case of spillage. Liquid spills may be mopped up with rags, sawdust or commercially available absorbent products. DO NOT wash chemicals or other hazardous substances down the drain or pour chemicals onto the ground.

The Contractor must ensure that the cleanup materials are appropriate for the chemicals used and that at least one person on the site at any time is trained to clean up a spill. This includes ensuring an adequate supply of clean-up materials is available and easily accessible at all times.

Hazardous or Dangerous Materials

If the Contractor should become aware of any of the following hazardous materials impacting on the works that is not scheduled for removal, the Contractor shall immediately cease work and notify the Principal Consultant and the Contract Supervisor immediately. Such materials include:

• Asbestos
• PCB's
• Flammable or explosive liquids or gases
• Toxic, infective or contaminated materials
• Radiation from radioactive materials
• Noxious or explosive chemicals
• Tanks or other containers which have been used for storage of explosive, toxic, infective or contaminated substances

Salvaged Materials

Unless otherwise specified or directed by the University, all materials, plant, equipment and other items salvaged from the works shall become the property of UniSA.

Refrigerant Gases

It is the Contractor's responsibility to ensure that refrigerant gases are treated with appropriate caution to avoid contaminating the environment.

Refrigerant gases must not be released into the atmosphere; they should be collected in specially sealed cylinders by a licensed disposal operator.

Refer to the following Australian Standard and Code of Practice for further information:

• AS4211.3 Gas recovery or combined recovery and recycling equipment – Fluorocarbon refrigerants from commercial/domestic refrigeration and air-conditioning systems

• HB40.1 The Australian Refrigeration and Air-conditioning Code of Good Practice – Reduction of emissions of fluorocarbon refrigerants in commercial and industrial refrigeration and airconditioning applications.

PCBs

Polychlorinated Biphenyls (PCB's) are a group of synthetic chlorinated organic compounds, suspected as being a carcinogen to humans. PCBs were commonly used in buildings prior to 1980 as dielectric fluids in electrical equipment such as transformers and fluorescent lighting capacitors.

The PCB Register (covering all UniSA campuses), Material Safety Data Sheets and Safe Work Procedures relating to the removal and disposal of PCBs can be obtained by contacting the delegated officer within the Facilities Management Unit.

All contracted works must adhere to policy and procedures for the removal and subsequent disposal of PCBs.

Chemical Wastes

Any chemical wastes must be stored in their original packaging and care must be taken to ensure that the containers are properly sealed. Chemical wastes must be disposed of by licensed disposal operators. Refer Ozone Protection Act 1989.

It is expressly forbidden for chemical wastes to be tipped into sinks, onto the ground, or into sewers or stormwater drains e.g. paint, thinners, chemicals, paints, solvents, detergents, oils etc.

Electrical Wastes

Electrical cables, fuses, devices such as switches and similar material must be disposed of by a licensed contractor.

Contaminated Wastes

Any pathological, biological and clinical wastes and sharps must be stored in purpose-built, specifically labelled, bright yellow contaminated waste bins. These bins must be serviced only by licensed hazardous waste contractors.

It is expressly forbidden to dispose of contaminated waste in general purpose or recycling rubbish bins.

The Contract Supervisor or Security Services should be contacted to assist with the most suitable location for contaminated waste bins.

Metals

Materials such as iron, steel, copper and lead must be disposed of only by licensed disposal contractors. Advice should be sought from the contractors with regard to correct labelling, packaging and storing of lead.

Electrical/Transformer Oils

These oils must be stored in special containers issued by licensed waste disposal companies. The containers must be collected only by such disposal companies.

It is expressly forbidden to dispose of oils by pouring down sinks, onto the ground, or into stormwater drains.

Contaminated Soils

Soils may become contaminated with oils, asbestos, cyanide, heavy metals or other toxic material. In the event of such contamination occurring or discovered by a contractor, the contractor should inform the Contract Supervisor, so that the services of a licensed disposal contractor may be engaged for its safe removal.

Soil must not be removed from University grounds without the prior approval of the Contract Supervisor.

Recycling

The University strongly encourages the recycling of appropriate materials, such as aluminium cans, glass and plastic, as well as paper and cardboard. Recycling bins for some materials are provided on each campus.

Water Pollution

It is against the law to place any material (other than clean water) in a position where it is likely to leak, fall or be blown into any drain or gutter that is used to collect rainwater.

Allowing this to occur may result in fines or legal proceedings against businesses or individuals, by the Environmental Protection Authority (EPA) whether the pollution was accidental or not.

To prevent this from happening, the footpath and gutter around the work site should be kept free of litter, soil and sand, particularly at the close of each working day. Litter, leaves or other debris should never be swept into drains or gutters and rubbish bins should be kept covered.

Air Pollution

Dust on and around a work site can cause health problems for workers and others on the campus. If a work site is generating dust, contractors should ensure that:

• Materials and stockpiles that are generating dust are kept covered.
• Sweepings are placed into bags or boxes and sealed before disposing of them into a skip to prevent dust from becoming airborne when the skip is emptied.
• Appropriate personal protective equipment is worn by workers, such as face masks or respirators.

Fires must never be lit on University grounds. In the unusual situation where it is considered necessary to light a fire, this must only occur with the prior approval of the Contract Supervisor.

Exhaust fumes – if a vehicle or a piece of machinery emits visible exhaust fumes continuously for 10 seconds, the owner is liable to incur an infringement notice from the Environmental Protection Authority (EPA). Vehicles and machinery should be regularly serviced so that air pollution emissions are kept to a minimum.

UniSA Fire Panel Checking
Fire Evacuation Procedures

In the event of the fire alarm sounding, the Contractor and their representatives must evacuate the site, following exit signage and the directions of UniSA's Fire Wardens to the assembly point nominated. Contractors shall be provided with campus and building plans indicating evacuation areas in case of emergency. This information is available on the UniSA website as follows:

Campus Maps: http://www.unisa.edu.au/about/campuses/default.asp


Building Floor Plans: http://www.unisa.edu.au/facilities/capital/buildingrecords/buildingrecords.asp

The contractor's representatives must not re-enter the building until advised by the Fire Wardens that it is safe to do so. It is the Contract Supervisors responsibility to ensure that all contractors and their employees are advised of the UniSA Emergency Evacuation Procedures a copy of which is located on the UniSA website: http://www.unisa.edu.au/facilities/security/evacuations.asp

This does not dissolve the responsibility of the Contractor to ensure employees are provided with adequate information in relation to emergency evacuation procedures.

Where possible, the Contractor shall nominate a Site Warden. In instance where the Contractor has not nominated a Site Warden, Security Services personnel shall act in this capacity.

The Contract Supervisor shall be advised prior to the first site meeting of the name and contact details of the Site Warden. It shall be the Site Warden's responsibility to check the site area(s) in the event of a fire alarm to ensure that the Contractor's representatives have evacuated the area in accordance with UniSA Emergency Evacuation Procedures.

Security Contact Details
Free Call1800 500 911
Internal (all campuses)   88 888
City East8302 2222
City West8302 0000
Magill8302 4444
Mawson Lakes8302 3333
Whyalla(08) 8647 6050
Fire Extinguishers

In some cases where contractors are required to provide fire extinguishers they shall comply with AS1841 Portable fire extinguishers. Supply and installation shall meet AS2444 Portable fire extinguishers and fire blankets.

Fire extinguishers need to be regularly inspected and maintained in accordance with AS1851 Maintenance of fire protection equipment – Portable fire extinguishers and blankets. In University buildings the location of fire extinguishers and associated hose reels are identifiable by triangular signage in the corridors.

Fire extinguisher types shall be used to suit intended purpose. To allow for instant recognition of the most suitable fire extinguisher, identification discs are to be displayed on the can to indicate the particular types of fire it can be used on.

Working in Confined Spaces

Confined space is defined as an enclosed or partially enclosed space which:

• Is at atmospheric pressure during occupancy;
• Is not intended or designed primarily as a place of work
• May have restricted means for entry and exist; and may:
• Have an atmosphere which contains potentially harmful levels of contaminant;
• Not have a safe oxygen level; or
• Cause engulfment

Confined spaces may include but are not limited to:

• Storage tanks, tanks cars, process vessels, boilers, pressure vessels, silos and other tank-like compartments;
• Open-topped spaces such as pits or degreasers;
• Pipes, sewers, shafts, ducts and similar structures; and
• Any shipboard spaces entered through a small hatchway or access point, cargo tanks, cellular double bottom tanks, duct keels, ballast and oil tanks, and void spaces, but not including dry cargo holds

When working in confined spaces, Contractors and their employees must comply with relevant sections of the current WHS Regulations WHS regarding Confined Spaces. Particular emphasis is placed on risk assessment, control of risks, entry permits, rescue arrangements and training and competency.

Other areas of compliance include:

• AS/NZS 2865 Safe Working in a confined space (Approved Code of Practice)
• UniSA WHS Procedure – Confined Space Entry
• UniSA WHS Procedure – Record Keeping

The Contractor must ensure that all staff working in or on confined space are trained to meet safety standards and will be required by the University to provide proof of training.

When working in enclosed areas, care should be taken to ventilate the area well if petrol or diesel motor driven equipment is being used. The Contractor must ensure that fume evacuation, airflow and exchanges of air are maintained. Confined space gas detection equipment must be used to test the environment.

Suitable personal protective equipment (PPE) shall be used if entering a confined space with unsafe atmospheric levels. Refer AS1715 Selection, use and maintenance of respiratory protective devices and AS1716 Respiratory protective devices. Continuous ventilation testing units shall be in place at all times during confined space entry.

The Facilities Management Unit is responsible for identifying all confined spaces and maintains a register and subsequent risk assessments for each campus. This information is available on the Facilities Management Unit website and hard copies are also provided in the Security Services office of each campus.

Copies of confined space permits and hot work permits can be obtained by contacting your Contract Supervisor who will arrange allocation of permits by an authorised competent person. Copies of all permits are kept in accordance with the UniSA WHS Record Keeping Procedure.

All contractors entering a confined spaced must report to Security Services prior to commencement of works.

It should be noted that although the Mawson Lakes tunnel has not been strictly defined as a confined space, this is dependant on the nature of works being undertaken as this may alter the atmospheric conditions of this space. A risk assessment must be completed prior to entry and adherence to the Restricted Access Protocol PRT-FM-024 is a requirement for this space.

Hot Work

Authorisation must be obtained from the Contract Supervisor five (5) working days prior to commencing any hot work such as welding, brazing or removal of paint by heat gun or burner.

Adequate fire protection must be present, with suitable fire extinguishers attached to, or near each welding plant. Welders must use screens to protect all personnel from welding flashes and any hot waste produced during the welding process. Workers undertaking the welding should wear the correct personal protective equipment.

The Contractors Permit to Work must specify and approve Hot Work processes being conducted by the contractor. Hot work being conducted in or on an occupied confined space requires an additional Hot Work Permit For Confined Spaces. Refer WHS Procedure - Confined Space Entry.

The Environment Protection Act governs environment protection where the effects on land, air and water are considered simultaneously. This legislation is the result of the streamlined integration of six Acts of Parliament and the abolition of the associated statutory authorities.

Copies of legislation, regulations and policies under the EP Act are available at www.environment.sa.gov.au

Other information available on this website includes but is not restricted to:

• Codes of Practice and Guidelines
• Technical Bulletins
• Consultancy Reports
• Information Sheets
• Other Links

Working at Heights

Contractor's must ensure that the National Code of Practice for the Prevention of Falls in General Construction is adhered to when working at heights.

The Code provides practical guidance material and advice on ways to eliminate and minimise the risk of falls from height in general construction work and prescribes circumstances in which physical fall prevention must be provided. Guidance is also provided on adopting a risk management approach to fall prevention for working at heights of less than 2 metres, as well as guidance on risk assessment processes, preparation of Safe Work Method Statements (SWMS) and examples of physical fall prevention measures that are required when working at heights of 2 metres and above, so far as is reasonably practicable.

Everyone who has a duty to prevent people falling while undertaking general construction work should use this Code. This includes employers, workers, self-employed people, architects, engineers, designers, builders, manufacturers, suppliers, health and safety representatives and health and safety committees.

The Code can be used to develop specific workplace and industry programs for the control of risks associated with working at height in the Construction industry. The Code is not intended to apply to work on mobile plant, with the exception of mobile plant specifically mentioned in this Code, or that which is commonly used to perform work at height in the general construction industry.

The Code also provides general guidance for civil construction work such as trenching and excavating in so far as they pose a fall hazard. For more specific guidance refer to jurisdictional codes.

Where work is carried out at heights other than off a ladder, consideration must be given to the following alternatives:

• Scaffolding
• Elevating work platforms
• Scissor lifts
• Cranes
• Static lines
• Edge protection
• Safe use of safety harness and lanyards

Whenever there is a risk of a person falling from any height then some safe system of work must be used. Refer to the relevant section of the current WHS Regulations.

Scaffolding

All scaffolding must be erected, altered and dismantled by competent persons. Any scaffold from which a person or object could fall more than 4 metres must be erected, altered and dismantled by or under the direct supervision of a licensed person.

Scaffolds should comply with AS/NZS 4576 and AS/NZS 1576 Scaffolding series or their most recent equivalents:

• AS/NZS 1576.1
• AS 1576.2
• AS/NZS 1576.3
• AS 1576.4
• AS/NZS 1576.5, and
• AS/NZS 1576.6.

AS/NZS 4576 provides practical guidance on training, safe work practices, inspection and use of scaffolding and scaffolding equipment.

Trenching and Excavation

Any excavation work on University grounds must be carried out in accordance with the provisions of relevant sections in the current Work Health & Safety Regulations regarding trenching and excavation.

Underground surveys should be undertaken by the contractor unless otherwise specified by the Contract Supervisor to identify any underground obstacles, prior to commencing excavation.

Information regarding utilities may be provided to the Contractor by the Contract Supervisor however limited information is available and it is the responsibility of the Contractor to obtain detailed information from other sources e.g. 'Dial Before You Dig' or through independent surveying methods.

Any underground obstacles identified must be brought to the attention of the Contract Supervisor before proceeding with the work, to assess the necessary course of action.

All trenches over 1.5 metres in depth must be protected against collapse, and handrails or barricades must be erected around the trench and kept in place at all times.

The Contractor must also consider the following:

• Barricade or flag trenches or excavations

• Warning signs and flashing lights must be used for poor visibility areas

• Bench, batter back, shore any excavation, trench or pit in excess of 1.5 metres deep

• Equipment, plant and soil must not be placed within 1 metre of the edge

• Collapse or cave-ins are more likely when working on previously dug soil

• Check surrounding soil for fretting, water, slump, cracking or ground swelling before entering

• Don't enter a trench where there is a possibility of contaminants, gas leak, exhaust vapours, seepage etc

• Regularly test for contaminants and ventilate trenches and excavations

• Take care when moving loads in or out of a trench or excavation to avoid damaging struts or walling

• Corners must be battered back or shored when 2 or more trenches cross

• Plant and vehicle traffic must be well back from trenching or excavation edges

• Ladders must be at intervals not less than 30 metres along the trench

• Don't work alone in a trench or excavation unless help is nearby

• Hard hats and appropriate safety footwear must be worn

Reference should also be made to the National Code of Practice for the Prevention of Falls in General Construction.

High Risk Work

Contractor's performing any work that is considered 'high risk' must ensure that they comply to the 'National Standard for Licensing Persons Performing High Risk Work'. Any Contractor performing work of this nature will be required to provide proof of training, competency level and or valid licence at any time during the project. High risk work may consist of:

• Scaffolding
• Rigging
• Crane and hoist operation
• Forklift operation
• Pressure equipment operation

  I have read and understood the information provided above. This box needs to be checked to continue to the next step and complete Working Safely at UniSA.


Step 2f. Section 6 - Equipment, Plant and Tools

Equipment, Plant and Tools


Maintenance of Equipment, Plant and Tools

Contractors shall conform to the relevant sections of the current WHS Regulations regarding plant and structures in conjunction with the relevant Australian Standards for all plant, equipment and tools on UniSA campuses.

Random checks for all plant and equipment may be undertaken as part of the Contractor Observation Checklist conducted by the Contract Supervisor as per the UniSA Contractor Management Procedure.

Scaffolding and Hoardings

Contractors shall ensure that all scaffolding on any UniSA campus is erected and maintained in accordance with and comply to:

• Relevant sections of the current WHS Regulations regarding scaffoldings and hoardings
• AS1576 Scaffolding – Parts 1 to 4 (Approval Code of Practice)
• AS1577 Scaffold Decking Components (Approved Code of Practice)

Electrical

All electrical work undertaken on any UniSA campus shall comply with relevant sections of the current WHS Regulations regarding electrical safety and the Approved Code of Practice "Managing Electrical Risks in the Workplace".

All hand held electrical appliances must be operated and maintained in accordance with the above regulations and code. All extension leads, power tools and associated portable electrical equipment must have a current test tag attached prior to use on any University site. Use of reduced plugs by filing from 15amp plugs to fit 10amp is strictly prohibited.

Electrical equipment includes:

• Portable, hand held and stationary appliances, designed for connection to the low voltage (greater than 50 Volts) supply by a flexible cord; cord extension sets and Electrical Portable Outlet Devices (epods-Power Boards)

• Flexible cords connected to fixed equipment in certain environments

• Portable isolation transformers

• Residual Current Devices (RCD's) – portable type (PRCD), socket type outlet and fixed switchboard type

Any person conducting or assisting in electrical welding procedures must be a competent person experienced in that area of work. UniSA may as part of their internal auditing processes request a copy of current training records to ensure compliance of this requirement.

Welding cables must be inspected weekly and maintained in good condition. Particular care must be taken to ensure that there are no bare wires, and to ensure that connections are solidly made so that no sparking or hot spots occur.

Contractors will ensure that satisfactory safety barriers are erected and maintained in good condition for all electrical welding works to keep unauthorised persons out of the work area.

Where considered necessary following a risk assessment a competent safety observer must be present in accordance with the "{Managing Electrical Risks  in the Work place" code of practice Section 7 "Risk Controls".

Electrical Equipment

• Unless double insulated, all electrical equipment is to be connected to an approved Residual Current Device (RCD).

• Be tested and tagged in accordance with statutory requirements

• Be supported clear of floors or under protective covers, and connected to the nearest power outlet

• Be removed from the power outlet when not in use

• Not pass through doorways unprotected or use piggyback lead and double adaptors

Electrical Compliance

Contractors must comply with the following electrical standards, legislation, guidelines and statutory requirements:

• Relevant sections of the current WHS Regulations regarding general electrical safety and energised electrical work.

• Managing Electrical Risks in the Workplace (Approved Code of Practice)

Electrical Welding

A UniSA Contractors Permit To Work must be approved by the Contract Supervisor prior to any hot work procedures being conducted on campus.

Appropriate warning signage must be displayed and aprons, leather sleeves, gauntlet gloves, eye protection, welding spats (or flame-proof overalls) must be worn by welders and assistants where there is danger of injury from hot material.

Insulated footwear must be worn by welders when working in places so damp that danger of electric shock exists.

Welding screens must be used to prevent sparks from flying into adjacent areas, and to screen other workers.

Machine Guarding

All hand tools, machinery or other equipment must be operated with effective guards. Non-guarded equipment must be removed from the work site and stored in a safe location. Contractors must comply with the following documentation:

• Relevant sections of the current WHS Regulations regarding plant and structures
• AS4024.3001: Safety of machinery – Materials forming and shearing - Mechanical power presses
• UniSA WHS Procedure – Energy Isolation Tags and Lock-Off

Hand Tools

Tools such as picks, shovels, axes, crowbars, hammers, wrenches, files, screwdrivers and similar must be checked regularly. Where damaged or defected tools are present, these items must be removed from site and repaired or disposed of in an appropriate manner.

An Out-Of-Service Tag must be placed on all hand tools that do not conform to safety standards. An example of said tags is provided in the following pages of this document. Refer UniSA WHS Procedure – Energy Isolation Tags and Lock-Off. Use of an approved wrist-stop or lanyard to secure the tool shall be used if there is a risk of it falling and injuring people below.

UniSA Laser is present sign
Lasers

Lasers may only be used by licensed persons. Lasers must be used with the following precautions:

• Up to Class 3A only to be used on the construction site
• Positioned so as not to be at eye level of employees in the area
• Warning signs must be erected


UniSA Explosive tools sign
Explosive Power Tools

All explosive charges for explosive powered tools must be kept in an approved, locked box. All operators of explosive powered tools must be qualified as required by statutory authorities.

A warning sign must be displayed at each location the tools are used. Suitable protection must be worn when using the tools.

UniSA forklift sign
Mobile Mechanical Plant

All mobile equipment such as front-end loaders, dozers, backhoes, forklifts, etc, must have keys removed, blades and buckets lowered onto the ground and must be chocked/blocked when not in use.

Compressed Air Equipment

Always use care when working with compressed air. If compressed air enters the blood stream through a break in the skin it can be fatal. This equipment includes scabblers, water/air jets, impact wrenches, grinding tools, etc.

Wear suitable eye protections to guard against airborne substances; ear protection where excessive noise is likely to occur and/or respiratory protection where dust is present. Never, under any circumstances, should a blast of air be directed towards the body of any person.

'Danger' and 'Out of Service' tags

Contractors must ensure that they and their employees use appropriate tagging systems where applicable. Refer UniSA WHS Procedures as follows:

• Isolation, lock out and tagging of energy sources is to be carried out in accordance with the Approved Code of Practice 'Managing Risks if Plant in the Workplace'.

• Electrical testing and tagging is to be conducted in accordance  the Approved Code of Practice 'Managing Electrical Risks in the Workplace'.

The following is an example of a 'Danger' Tag.

UniSA Danger Tag UniSA Danger Tag

The following is an example of a 'Out of Service' Tag.

UniSA Out of Service Tag Front UniSA Out of Service Tag Back

  I have read and understood the information provided above. This box needs to be checked to continue to the next step and complete Working Safely at UniSA.


Step 2g. Section 7 - Other OHS&W Issues

Other OHS&W Issues


Comfort and Safety

Where work is arranged within existing buildings, the work shall be arranged to minimise nuisance to the occupants and to ensure their safety at all times. This provision shall include protection against weather, dust, water, fumes or other nuisances, by means of temporary screens, exhaust equipment or other measures, as may be deemed necessary and to the approval of the Contract Supervisor.

Facilities

All contractors shall provide amenities and First Aid equipment in accordance with the WHS provisions of the Construction Safety Regulations, prior to undertaking work on any UniSA campus. First aid kits should comply with the approved Code of Practice for Work Health and First Aid in the Workplace.

Enforcement Notices

A contractor shall immediately inform the Contract Supervisor in the event of either, an improvement, prohibition or Default Notice being issued. No extension of time will be granted where a Notice has been issued due to the Contractor's negligence.

Manual Handling

All manual handling tasks must be assessed and reasonable steps taken to ensure that risks identified will not cause injury in accordance with WHS Act 2012, Chapter 4, Part 2 - Hazardous manual tasks and the Approved Code of Practice - "Hazardous Manual Tasks".

Motors and Machinery

The use of stationery internal combustion engines is not permitted in buildings or enclosed areas unless an attached extraction unit is operating and capable of ensuring that no residue fumes remain in the area. Caution must be exercised when positioning the extraction system to ensure that fumes are not drawn into air handling or air conditioning intakes.

Noise Levels

Noise from equipment being used must not exceed prescribed levels for hearing conservation or recommended levels for areas of occupancy. Where high noise levels are expected to be produced by certain operations, consideration must be given to carrying out the process during a time outside of normal operating hours. Personal Protection Equipment should also be worn by contractors working above the prescribed recommended noise levels as appropriate.

Adherence to the following standards and codes of practice must apply in the workplace:

• Relevant sections of the current WHS Regulations regarding noise

• AS1270 Acoustics – hearing protectors (Approved Code of Practice)

Additional information may also be obtained by referencing the SafeWork SA website: http://www.safework.sa.gov.au/contentPages/EducationAndTraining/HazardManagement/Noise/default.htm

Safety Signage

Safety signage is placed on the University campuses to protect the health and safety of University staff and visitors. Safety signs of different colours and shapes mean different things.

Signage used by Contractors shall comply with AS1319 Safety signs for the occupational environment. Examples of some safety signage is provided below:

A red circle with a line through it indicates activities that are forbidden in the designated areas.

UniSA No Admittance Sign
UniSA No Smoking Sign
No Smoking

A yellow triangle warns of a danger, or risk to health.

UniSA Caution Risk of Fire Sign
UniSA Caution Risk of Ionising Radiation Sign
UniSA Caution Toxic Hazard Sign
Safety Equipment

All Contractors and their employees shall make themselves aware of specific areas of construction, demolition and other potentially hazardous operations where safety equipment and/or personal protective clothing shall be provided and worn.

Contractors shall provide all necessary personal protective equipment and ensure such items are worn when necessary and to comply with relevant sections of the WHS Regulations regarding personal protective equipment.

A blue sign indicates that appropriate safety equipment must be worn, depending on the nature of work undertaken and the hazards involved.

UniSA Safety Eye Protection Sign        UniSA Safety Hard Hat Sign
UniSA Safety Respirator Sign        UniSA Safety Gloves Sign
UniSA Safety Boots Sign        UniSA Safety Protective Clothing Sign        UniSA Safety Face Shield Sign

Contractors will ensure that safety barriers are erected for all site works to keep unauthorised persons out of the work area. Safety barriers will be maintained in a good condition at all times and may include but not be restricted to such items as a water filled barrier, signage and lighting.

  I have read and understood the information provided above. This box needs to be checked to continue to the next step and complete Working Safely at UniSA.


Step 2h. Section 8 - Confidentiality

It is a condition of the contractor's engagement that the contractor agrees:

•     Not to divulge or use any Confidential Information (as that term is defined in the One-Way Confidentiality Agreement) other than in the proper course of their duties as a contractor of the University without prior consent in writing from the Vice Chancellor; and

•    Not to use any information acquired in the course of the engagement in any manner which may cause loss, or be in any other way to the detriment of the University during the course of the engagement or thereafter.

  I have read and understood the information provided above. This box needs to be checked to continue to the next step and complete Working Safely at UniSA.


Step 2i. Points To Remember

Points to Remember

•     Sign in with Security at the FM Assist office upon arrival on Campus
•     Emergency Procedures
•     Parking requirements on site
•     Speed Limits
•     Restricted areas
•     Provide any Licenses/Certification Requirements you hold to UniSA
•     UniSA has a Smoke Free Work Environment Policy
•     Follow safe practices at all times
•     Follow all relevant Standard Operating Procedures
•     Consult all relevant Material Safety Data Sheets (MSDS)
•     Procedures relating to 'Hot Work'
•     Use Danger and Out of Service Tags/Locks
•     Roof access procedures
•     Contact Security in case of Emergency, First aid or any incidents on campus
•     Campus Maps and Access Maps can be found at http://www.unisa.edu.au/about/campuses

  I have read and understood the information provided above. Once this button is checked, please proceed to Step 3. Confirmation of Program Completion to complete the online program Working Safely at UniSA


Step 3. Confirmation of Program Completion

Check the box to agree to the terms and then click the button to complete the program, Working Safely at UniSA.

  • The Details   I have entered in Step 1 are true and correct
  • I have read and understand the requirements of the online program, Working Safely at UniSA and will abide by UniSA's procedures and guidelines relating to Contractor Management and Work Health & Safety. If unsure about any information I will contact the relevant Project Manager of the project on which I will be working.
  • I Agree to participate in relevant Contractor Induction or Construction Start-up information sessions
  • I understand the obligations under the Work Health & Safety Act (SA) 2012; Regulations; approved Codes of Practice and Australian Standards that are applicable to work being undertaken, and to the circumstances in which a contract may be affected.
  • I agree to disseminate information contained within the online program, Working Safely at UniSA, to all prospective staff engaged by the contractor, including sub-contractors. This also includes the completion of the online contractor program, Working Safely at UniSA, for all parties working on UniSA premises.
  • I agree to provide copies of safe systems of work relating to all works carried out on behalf of UniSA
  • I agree to, upon request, provide evidence of my organisation's WHS Management System
  • Prior to commencement or works I know that I must report to the FM Assist Office where I will present a photo ID following which a Contractor ID Card will be issued.
Selecting 'I agree' is equivalent to my signature approval

  I agree

You have now successfully completed the online program for contractors; 'Working Safely at UniSA'.

You can download the entire program 'Working Safely at UniSA' for reference.


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