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Terms of reference

 

 

The UniSA Foundation Committee

The Foundation Committee is a subcommittee of the Council of the University of South Australia and is responsible for oversight of University philanthropy policies and management and administration of funds received.

The University values the philanthropic support and relationships of many individuals and organisations who contribute to the education and research outcomes and life and culture of the institution and its positive impact on wider society. The University is committed to ensuring that these contributions are appropriately recognised and managed.

 

Academic Board terms of reference

Reporting relationships

Delegations

Role and functions

 

Finance Committee terms of reference

Reporting relationships

Finance Committee is to provide expert advice to the Council both on the University’s financial performance in the current year and also the financial implications of any future plans.

  1. Review and monitor the University’s performance against financial benchmarks established by Council.
  2. Review and advise Council on the University’s budget and annual financial statements.
  3. Review regular financial reports and, where appropriate, provide advice to Council on the implications of these.
  4. Consider and make appropriate recommendations to Council on any matters having a significant financial impact on the University.
  5. Advise Council on the short, medium and long term financial implications of the University’s Plans.
  6. Advise Council in relation to:

(i) the extent and adequacy of the University's insurance coverage (at least annually)
(ii) the Treasury Management Policy of the University
(iii) the University's borrowing program (on a regular basis)
(iv) any contracts in excess of $5m requiring Council approval.

  1. Advise Council in relation to the capital program and monitor the progress of major capital projects.
  2. Receive the annual reports and financial statements of the University’s controlled and associated entities.
  3.  Approve and monitor an investment policy for Foundation funds and monitor investment performance against benchmarks.
  4. Exercise authority delegated to it by Council.
  5.  Consider any matters referred to it by Council or the Vice Chancellor.

Membership

Observers

Established 2000; revised 18 August 2016

 

Audit and Risk Management Committee

The charter

A committee of Council will be known as the Audit and Risk Management Committee. This charter establishes the responsibilities of the Audit and Risk Management Committee within the governance system of the University of South Australia.

View the Audit and Risk Management Committee Charter (updated March 2011)

View the Internal Audit Charter (updated March 2011)

Primary function

The primary function of the Audit Committee is to assist the Council in exercising due care, diligence and skill in discharging its oversight and monitoring responsibilities.

Committee structure

The Audit Committee shall consist of the following members:

In attendance

Observer

General responsibilities 

The Audit Committee provides open lines of communication between Auditors and Council. It shall meet at least 4 times per year. The Chair has the power to call a meeting whenever necessary.

Audit Committee should report to Council after each meeting. The report should cover the following:

Audit Committee has the power to conduct or authorise investigations into matters within the Committee's scope of responsibilities as defined below. The Committee is authorised to retain independent counsel where required to assist in its investigations.

Audit Committee may undertake any matters as directed by Council.

Responsibilities of auditors 

Audit Committee will select the external auditor for the University financial statements, where this is not provided for by legislation. The Committee's selection is subject to approval by Council. The Committee will review external audit fees, and review and approve any dismissal of external auditors.

The Director: Assurance Services shall be subject to appointment by resolution of Council and any questions of appointment, dismissal, replacement, or reassignment shall be determined by resolution of Council on the recommendation of the Audit Committee.

Audit Committee will confirm and assure the independence of internal and external audit.

Audit Committee will obtain an understanding, through consultation with the external auditor, of the audit scope and broad plans for the external audit.

Audit Committee will review and approve the scope of the internal audit plan and work program, and will review plans for the resourcing of the work program.

Audit Committee will consider the coordination of the internal and external audits. The purpose of coordinating these efforts is to assure completeness of coverage, reduce redundancy, and use audit resources effectively.

Audit Committee will consider and review with management and the Director: Assurance Services:

Responsibilities for risk management and reviewing audit reports and management letters

Council has established a Risk Management Policy, with the following responsibilities assigned to the Committee:

Responsibility for annual financial statements

Shortly after the annual examination is completed, the Committee will review the following with management and the external auditor: 

Periodic responsibilities

 

Governance and Legislation Committee

Terms of reference

Preamble


Section 15(1)(d) of the University of South Australia Act (1990) enables Council to delegate any of its powers or functions to a Committee. The Governance and Legislation Committee has been formed as a Committee of Council to assist it in the conduct of its business and to provide advice in the area of its Terms of Reference.

The delegation to the Committee does not derogate from the power of Council to act in any matter and is revocable at will by the Council (Section 2 (c)(d)).

The Committee may resolve not to take action on any matter appearing in its Terms of Reference, or exercise any delegation from Council and refer a matter directly to Council for consideration.

These Terms of Reference outline the responsibilities and operations of the Committee.

Responsibilities

The primary function of the Governance and Legislation Committee is to provide advice and recommendations to Council regarding general Governance, membership of Council and the University of South Australia Act, Statutes and By-laws.

Specifically the Committee will provide advice to Council on the:

Membership

 Membership of the Governance and Legislation Committee shall be:


Appointments to all Committees are made by Council for the period of a Council Member's term of office. The Committee also has the capacity to include one additional member who is not a member of the University Council to be part of the membership.

Meetings


The Committee will meet at least 2 times per annum. Meetings of the Committee may be called by the Chancellor (as Chair of the Committee) outside of this cycle, should the need arise to discuss matters related to it its Terms of Reference

Reporting


The Governance and Legislation Committee will report to Council on its activities at the next available Council meeting. The report shall include a summary of resolutions of the meeting (including any items requiring a resolution or endorsement of Council) and a copy of the minutes of the meeting.

Delegations


The Council has no standing delegations. It may from time to time delegate tasks (in accordance with the University of South Australia Act or otherwise) to the Governance and Legislation Committee.

The Council has determined that (unless it decides otherwise) for the purposes of Section 10(3) and Section 10(3) (5) of the University of South Australia Act (1990), the Governance and Legislation Committee will be deemed the Selection Committee.

Reference Documents


University of South Australia Act (1990)

 Attachments to Terms of Reference

Current Membership of the Governance and Legislation Committee

Responsibility and Review

Responsible Officer: Director Council Services and Chancellery
History: Endorsed by the Governance and Legislation Committee 24 August 2009
Endorsed by Council: 27 August 2009

 

Academic Standards and Quality Committee (ASQC)

Terms of reference

To recommend to Academic Board approval of new coursework programs and amendments to existing coursework programs at undergraduate and postgraduate levels on the basis of:
the identified program profile of the University

To establish, as required, expert review panels to assist with the conduct of business

To carry out the development and review of quality assurance and improvement policies in relation to undergraduate and postgraduate coursework programs and to provide recommendations on such policies to Academic Board

To foster course and program development within the strategic directions of the University

To receive reports from the Divisions in relation to:

Membership

 

Senior academic representatives will be nominated by Divisional TALCs to serve a two-year term.

Staff with additional expertise in, for example, finance, transnational operations, flexible delivery, or online education, may also be invited to attend Committee meetings.


Meeting frequency

The Committee will meet eight times per year.


Research Leadership Committee (RLC)

Purpose
The role of the Research Leadership Committee (RLC) is to provide research leadership to the University community and strategic advice to the Deputy Vice Chancellor and Vice President: Research & Innovation and Senior Management Group regarding the development and effective management of research initiatives and the achievement of the University's strategic research objectives.Terms of reference


Terms of Reference


Frequency of Meetings
RLC will meet on a monthly basis between February and December each year.

Reporting

Membership

In Attendance

 

Research Degrees Committee (RDC)

The Research Degrees Committee (RDC), a subcommittee of Academic Board, chaired by the Dean of Graduate Studies, has the delegated authority in matters relating to the management and administration of research degrees. Through RDC, the University is responsible for establishing a policy and quality assurance framework for the management of research degree programs, including academic regulations for those programs. 

In line with the relevant academic regulations, RDC is responsible for making decisions on each candidate's completion of all requirements for the award of a research degree and for recommending to Council that the degree be awarded. RDC ensures a structured program (Research Education Support Activities) for research degree students is available each year. The Graduate Research Centre is responsible for administering the decisions of the Research Degrees Committee.

Research Degrees Committee has a number of sub-groups to deal with monitoring, approval and development activities.

 

Terms of reference

Definition

The term Dean: Research also refers to their equivalents in Divisions, Institutes and CRE.

Policy and context

Research program development

Quality assurance

Research student administration

  1. to certify to the Council the completion of the requirements for research degrees;
  2. to recommend to the Council that the appropriate awards be conferred; and
  3. to notify the Academic Board of the completion of the requirements for research degrees.

Reporting

To report to the Academic Board at least twice each year on RDC�s work plans.

Frequency of Meetings

RDC will meet monthly between February and December.

Membership

Sub-Groups

Administrative arrangements

 

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