Jump to Content

Terms of reference

 

The UniSA Foundation Committee

The Foundation Committee is a subcommittee of the Council of the University of South Australia and is responsible for oversight of University philanthropy policies and management and administration of funds received.

The University values the philanthropic support and relationships of many individuals and organisations who contribute to the education and research outcomes and life and culture of the institution and its positive impact on wider society. The University is committed to ensuring that these contributions are appropriately recognised and managed.

 

Academic Board terms of reference

Reporting relationships

Delegations

Role and functions

 

Finance Committee terms of reference

Reporting relationships

Finance Committee is to provide expert advice to the Council both on the University’s financial performance in the current year and also the financial implications of any future plans.

Membership

Observers

Established 2000; revised 28 November 2013.

 

Audit and Risk Management Committee

The charter

A committee of Council will be known as the Audit and Risk Management Committee. This charter establishes the responsibilities of the Audit and Risk Management Committee within the governance system of the University of South Australia.

View the Audit and Risk Management Committee Charter (updated March 2011)

View the Internal Audit Charter (updated March 2011)

Primary function

The primary function of the Audit Committee is to assist the Council in exercising due care, diligence and skill in discharging its oversight and monitoring responsibilities.

Committee structure

The Audit Committee shall consist of the following members:

In attendance

Observer

General responsibilities 

The Audit Committee provides open lines of communication between Auditors and Council. It shall meet at least 4 times per year. The Chair has the power to call a meeting whenever necessary.

Audit Committee should report to Council after each meeting. The report should cover the following:

Audit Committee has the power to conduct or authorise investigations into matters within the Committee’s scope of responsibilities as defined below. The Committee is authorised to retain independent counsel where required to assist in its investigations.

Audit Committee may undertake any matters as directed by Council.

Responsibilities of auditors 

Audit Committee will select the external auditor for the University financial statements, where this is not provided for by legislation. The Committee’s selection is subject to approval by Council. The Committee will review external audit fees, and review and approve any dismissal of external auditors.

The Director: Assurance Services shall be subject to appointment by resolution of Council and any questions of appointment, dismissal, replacement, or reassignment shall be determined by resolution of Council on the recommendation of the Audit Committee.

Audit Committee will confirm and assure the independence of internal and external audit.

Audit Committee will obtain an understanding, through consultation with the external auditor, of the audit scope and broad plans for the external audit.

Audit Committee will review and approve the scope of the internal audit plan and work program, and will review plans for the resourcing of the work program.

Audit Committee will consider the coordination of the internal and external audits. The purpose of coordinating these efforts is to assure completeness of coverage, reduce redundancy, and use audit resources effectively.

Audit Committee will consider and review with management and the Director: Assurance Services:

Responsibilities for risk management and reviewing audit reports and management letters

Council has established a Risk Management Policy, with the following responsibilities assigned to the Committee:

Responsibility for annual financial statements

Shortly after the annual examination is completed, the Committee will review the following with management and the external auditor: 

Periodic responsibilities

 

Governance and Legislation Committee

Terms of reference

Preamble


Section 15(1)(d) of the University of South Australia Act (1990) enables Council to delegate any of its powers or functions to a Committee. The Governance and Legislation Committee has been formed as a Committee of Council to assist it in the conduct of its business and to provide advice in the area of its Terms of Reference.

The delegation to the Committee does not derogate from the power of Council to act in any matter and is revocable at will by the Council (Section 2 (c)(d)).

The Committee may resolve not to take action on any matter appearing in its Terms of Reference, or exercise any delegation from Council and refer a matter directly to Council for consideration.

These Terms of Reference outline the responsibilities and operations of the Committee.

Responsibilities


The primary function of the Governance and Legislation Committee is to provide advice and recommendations to Council regarding general Governance, membership of Council and the University of South Australia Act, Statutes and By-laws.

Specifically the Committee will provide advice to Council on the:

• Roles and responsibilities of Council, its structures and rules for conduct of meetings.
• The Performance of Council and its Committees.
• Composition of Council in accordance with the requirements of the University of South Australia Act (1990).
• Appointments to Council in accordance with the University of South Australia Act (1990).
• Standards of conduct and behaviour of Council Members in accordance with the University of South Australia Act (1990), the University Council Code of Conduct and ‘The Role and Responsibilities of Members of Council’ (including ‘Confidentiality’).
• Professional development of Council Members including induction, education and ongoing training.
• The legislative environment affecting the University’s governance, including the University of South Australia Act (1990), its statutes and by-laws.
• Remuneration of Council Members.
• Any other matter referred to it by Council.

Membership

 Membership of the Governance and Legislation Committee shall be:

• Chancellor (Chair)
• Vice Chancellor
• 2 appointed Council Members
• 1 Academic Staff member of Council
• 1 Professional Staff member of Council
• Student President

Appointments to all Committees are made by Council for the period of a Council Member’s term of office. The Committee also has the capacity to include one additional member who is not a member of the University Council to be part of the membership.

Meetings


The Committee will meet at least 2 times per annum. Meetings of the Committee may be called by the Chancellor (as Chair of the Committee) outside of this cycle, should the need arise to discuss matters related to it its Terms of Reference

Reporting


The Governance and Legislation Committee will report to Council on its activities at the next available Council meeting. The report shall include a summary of resolutions of the meeting (including any items requiring a resolution or endorsement of Council) and a copy of the minutes of the meeting.

Delegations


The Council has no standing delegations. It may from time to time delegate tasks (in accordance with the University of South Australia Act or otherwise) to the Governance and Legislation Committee.

The Council has determined that (unless it decides otherwise) for the purposes of Section 10(3) and Section 10(3) (5) of the University of South Australia Act (1990), the Governance and Legislation Committee will be deemed the ‘Selection Committee’.

Reference Documents


University of South Australia Act (1990)

 Attachments to Terms of Reference

Current Membership of the Governance and Legislation Committee

Responsibility and Review

Responsible Officer: Director Council Services and Chancellery
History: Endorsed by the Governance and Legislation Committee 24 August 2009
Endorsed by Council: 27 August 2009

 

Teaching and Learning Committee (TALC) 

Terms of reference

Membership

Meetings
The Committee will meet quarterly.

 

Academic Standards and Quality Committee (ASQC)

Terms of reference

Membership

For ASQC to discharge its proposed responsibilities, it requires members who will provide disinterested intellectual rigour, and expert advice or have the ability to secure such advice. Broad, representational, membership will not achieve this. ASQC membership needs to encompass knowledge, understanding and experience about:

In order to meet the range of expertise the membership is as follows:

In order to maintain the balance of expertise, alternates must have similar expertise and standing as the person they are replacing.

Academic or administrative staff with additional expertise in, for example, finance, transnational operations, flexible delivery, online education may also be invited to attend, depending on committee business.

Membership of academic staff is by invitation of the Vice Chancellor, on the recommendation of the Chair of Academic Board in consultation with the Deputy Vice Chancellor: Academic. Suggestions for membership on the basis of criteria which stress the demonstrable commitment, leadership and credentials in academic/education evaluation and quality assurance. These are likely to be senior staff. However, for capability building in the University, other staff should also be considered. For continuity, membership will be for up to 2 years, with 50 per cent of the invited academic members retiring from the Committee after 1 year and 50 per cent after 2 years. All may be re-invited to be members, on a performance basis.

 

Research Leadership Committee (RLC)

Purpose
The role of the Research Leadership Committee (RLC) is to provide research leadership to the University community and strategic advice to the Deputy Vice Chancellor and Vice President: Research & Innovation and Senior Management Group regarding the development and effective management of research initiatives and the achievement of the University’s strategic research objectives.Terms of reference


Terms of Reference


Frequency of Meetings
RLC will meet on a monthly basis between February and December each year.

Reporting

Membership

In Attendance

 

Research Degrees Committee (RDC)

The Research Degrees Committee (RDC), a subcommittee of Academic Board, chaired by the Dean of Graduate Studies, has the delegated authority in matters relating to the management and administration of research degrees. Through RDC, the University is responsible for establishing a policy and quality assurance framework for the management of research degree programs, including academic regulations for those programs. 

In line with the relevant academic regulations, RDC is responsible for making decisions on each candidate's completion of all requirements for the award of a research degree and for recommending to Council that the degree be awarded. RDC ensures a structured program (Research Education Support Activities) for research degree students is available each year. The Graduate Research Centre is responsible for administering the decisions of the Research Degrees Committee.

Research Degrees Committee has a number of sub-groups to deal with monitoring, approval and development activities.

 

Terms of reference

 

Definition

The term Dean: Research also refers to their equivalents in Divisions, Institutes and CRE.

Policy and context

Research program development

Quality assurance

Research student administration

  1. to certify to the Council the completion of the requirements for research degrees;
  2. to recommend to the Council that the appropriate awards be conferred; and
  3. to notify the Academic Board of the completion of the requirements for research degrees.

Reporting

To report to the Academic Board at least twice each year on RDC’s work plans.

Frequency of Meetings

RDC will meet monthly between February and December.

Membership

Sub-Groups

Administrative arrangements

 

Student Experience Committee

Terms of reference

Membership

Deputy Vice Chancellor: Academic (Chair)
Pro Vice Chancellor: International and Development
University Librarian
Director Student and Academic Services
Director Information Strategy and Technology Services
Director Facilities Management Unit
Dean: Teaching and Learning (EAS)
Dean: Teaching and Learning (BUE)
Dean: Teaching and Learning (ITEE)
Associate Dean: Teaching and Learning (CRE)
Dean: Health and Clinical Education (HSC)
Director Learning and Teaching Unit
Coordinator Indigenous Student Services
Dean Graduate Studies
Representative of elected members Academic Board
President UniLife
Executive Officer (non-voting)
Observers
Director Planning and Institutional Performance
Nominee of UniLife
Director: Service Improvement
Deputy Director: Student Learning Services
Team Leader (Career Services)
Student Experience Coordinator


Meetings
The committee will meet four times per year

top^